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Posted Mar 27

Administrative Executive Assistant - President's Office

New York City Full Time

Job Vacancy Notice

Job Title: Administrative Executive Assistant - President's Office

Job ID: 16283

Location: Hunter College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Reporting to the Chief of Staff and working closely with the President, the Executive Assistant will provide confidential support to the President and Chief of Staff including managing the daily operations of the Office of the President.

Coordinate and oversee all aspects of the President's daily schedule including:

Contact donors, faculty, staff, alumni, local politicians and others to coordinate and schedule meetings, conference calls, events, etc.

Research and prepare materials for all meetings, speeches including collecting or creating meeting agendas; coordinating special arrangements for the room for set up, ordering food, setting up phone for conference calls, etc.

Liaison with Special Events regarding President's speaking engagements. Schedule time for the event and speech prep. Make sure all speeches and remarks are being prepared and handled in the appropriate time for every event.

Monitor the work of the support staff.

Prepare and oversee the President's evening work, including briefing for the next day, emails and reading.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

CUNY TITLE OVERVIEW

Provides support to a Campus or University Executive, organizing and supervising unit activities.

Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.

Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

Procures required internal and external resources and services and manages their utilization.

May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.

May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

CUNY TITLE

Higher Education Assistant

FLSA

Nonexempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted on-line by accessing the CUNY Portal on City University of New York job website (http://www.cuny.edu/employment.html) and following the CUNYfirst Job System Instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number. The required material, as stated on the CUNYfirst vacancy notice, for the application package must be uploaded as ONE file in .doc, .docx, .pdf, .rtf, or text format. Incomplete applications will not be considered.

CLOSING DATE

Open until filled.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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