Posted Feb 24

Contracts Associate

New York City Full Time

Contracts Associate

The Capital Division at the New York City Department of Parks and Recreation (DPR) manages the entire capital process from start to finish, including scope meetings, design, procurement of contractors and construction completion. We are proud to be the country’s largest employer of landscape architects, with over 100 currently on staff working on in-house and consultant-managed designs. We also have a large pool of architects and engineers, in addition to resident engineers who oversee the daily activities of contractors, budget and procurement staff, and many other talented employees.


  • Under supervision, with some latitude for independent initiative and decision making, assist the Contracts and Procurement Directors and Agency Chief Contracting Officer (ACCO) for Capital Projects, in all aspects of the procurement process for the Agency’s $500 million Capital program.
  • Conduct background checks including reviewing financial data of prospective contractors, consultants and subconsultants. Prepare Subcontractor Approval documents as required. Prepare questionnaires and updates, issue and track requirements for compliance with Local Law 1, issue Requests for Proposals or Invitations for Bids and conduct and attend review panels. Prepare documents for registration with Comptroller’s Office. Utilize VENDEX for annual vendor performance evaluations as required.
  • Research and prepare complex tabulation sheets, work orders, change orders, award letters and other correspondence.
  • Prepare written reports and contract summaries by collecting and summarizing information and trends.
  • Process registrations through the City’s Financial Management System (FMS) and the Automated Procurement Tracking (APT) system.
  • Review contract change orders and overruns, and work with project management staff to facilitate processing. Coordinate all aspects of change order processing through Comptroller registration, including but not limited to tasks in APT and FMS.
  • Create and maintain accurate records.
  • Serve as a liaison with the Mayor’s Office of Contract Services, the NYC Comptroller’s Office and other oversight agencies as necessary, and assist the Division Directors, as well as the ACCO, with additional tasks and duties.

    1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

    2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

    3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one year of experience as described in “1” above.

    This position is exempt from NYC residency requirements.


    1. Bachelor’s degree plus one year of satisfactory experience in a professional, technical or administrative capacity in contract management/procurement or construction management.

    2. Excellent writing, interpersonal, customer service and communication skills.

    3. Ability to handle multiple projects in a fast-paced environment, prioritize among competing needs and respond quickly to requests for information.

    4. Excellent computer and organizational skills; proficiency in Microsoft Word, Excel and Access.

    5. Experience with the FMS, APT, Procurement Policy Board Rules, VENDEX and/or the procurement process in government.

    Salary: $50,000 - $60,000 plus excellent benefits

    For external applicants, please apply through

    1) Go to

    2) Search for Job ID#: 242878

    For details about NYC Parks:

    References will be required upon request.

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